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Ten Things You Need For Your Business Event

As corporate events go, you could be asked to attend anything from an exhibition event where you host your own display to a networking event where you mix with other businesses.

Corporate events can even extend to dinners, drinks, and mixers where you get to mingle with others in your industry and in others. These can be landmark affairs which can mean the difference between landing crucial clients or losing them, and you have to do all that you can to make what you want to happen here, happen.

The right actions at a corporate business event could be a big deal for you. If you choose to go, you need to be equipped and ready for anything, and if you’re planning the event in question there are ten things that are absolute musts to make this event go off without a hitch. So, with this in mind, here are ten things that you absolutely need when you are running a business event. 

Image Source: Pexels

  1. You need a goal. What do you hope to get out of this event and why are you attending it in the first place? Whatever your goal might be while you’re planning your event, you need to make sure that you define it and stick to it. You have to infuse every stage of the process of business event planning with your goal. This will help you to remain on topic and able to function while you are at the event. This goal should help you with who you speak to and what you talk about. It’ll also help you to know who to hand your magnetic business cards to. Your goals define how you act and what you get from it - so don't forget to let everyone know!

  2. You must plan a budget. How much money are you hoping to spend on this event? You need a definite budget so that your event is exactly where you need it to be, and you want to make sure that you are doing everything possible to keep to that budget. Shop around and if necessary, pay for an event organizer to help you to plan it properly. If you have to hire speakers, you need to budget for them, too.

  3. You need a list of guests. Planning and paying for an event is one thing, but you need to know who the event is for before you do any of that. You have to draw up a list of those you would like to invite and everyone you think could be relevant to the event and be helpful. Only invite those who need to be there - friends and family really don't need to be there unless they’re a part of your industry!

  4. You need a good venue. The choice of venue for your business event will depend on the number of people you want to invite. Size matters, and if you plan to host a dinner, you need room for tables and seating, too. There is nothing more important for your event than choosing the correct venue, and that means shopping around for something big enough not to blow your budget. Have you considered drinks and food packages, too? These should be in your thought process. 

  5. A timeline. You need time to plan an event before the actual event date, and so you should know how long you have to plan and what your timeline looks like. That could mean having a dedicated calendar specifically for planning your event and planning is a good way to stay on task. 

Image Source: Pexels

  1. An event calendar. The day of the event needs to run smoothly so you need to have a second calendar to make the things you want to happen, happen. The drinks, meals, networking, any entertainment or contests, handing out the swag - it should all be done in a timely manner. If you have cue cards to tell you what should happen and when, you can follow the event and not lose track of what you should be doing. 

  2. Some entertainment. An event is something that you want to happen easily and smoothly, and if you want people to enjoy themselves, book some entertainment. Whether you start with a band or you start with a comedian in the evening, you need to think about how to keep people interested in the event at hand. You could even have an auction or a raffle and host it just after the meal!

  3. Speakers. What’s the point in an event if no one will be talking to anyone? If you ensure that you pay for motivational speakers, you will have people who know what they’re doing and can pass on some wisdom. Motivational speakers can make your event better, and they can talk to your audience about everything that you want to impart.

  4. Patience. Business events can be stressful especially when you’re the one organizing it. Talk to everyone in your business and get them involved in the planning stages of the business event. If you talk to people around you, you can get the support you need to bring together the event easily and quickly. The events that are most remembered are those that have a wow factor for the guests. If yours has that, you’re going to be better off and you can bet that everyone will be talking about you in your industry for some time. 

  5. A readiness for the unexpected. Are you ready for things to go wrong? For speakers not to show up? For the meal to go wrong? You have to plan for every possible eventuality and when you do, you can be sure that your event doesn't go well, suck! Things can go wrong during any event, and you should consider all of these things so that you can put contingency plans in place. A business event could make a big difference to the future of your business, so why not start planning your next one now? 

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