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Employee Mistakes Which Are Tipping The Bookkeeping Scales Against You

If you don’t train staff on how to record stock, for example, you can’t be surprised if they don’t do it.

Money is the main thing behind any business effort. Without it, you can’t get started, and you can’t keep going. It should come as no surprise, then, that continually coming up short on your books is going to stress you out. The chances are that you’ve investigated the issue in detail, but you’re still coming up blank. There’s no way that anyone’s stealing from you, and you just can’t understand where that missing money is.

Lucky for you, we’re here to help you get to the bottom of this. You can only sleep well at night when your books are balanced, after all. Far from being due to theft, discrepancies like these often come about as a result of simple colleague mistakes. And, by realizing what these are, you stand the best chance at evening things out again. So, keep on reading to find out why your colleagues might be leaving your books on the wrong end of the scale.

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Putting products in the wrong places

If a product is in the wrong place on the shelf, a customer will demand it for the amount advertised, and even the best staff would have no choice but to give it to them. If this happens a few times, it adds up. That could be behind your problems here. The thing to remember, though, is that this ultimately comes down to you. It’s your responsibility to be clear about where you want each item. It’s also down to you to get on the floor and check the work your team is doing. By operating in these ways, you can ensure nothing ever stays on the wrong section of shelving for long. Over time, that alone could see you balancing things out. 

Cashing sales wrong

It may also be that your team are cashing sales wrong. If you’re using outdated terminals, it’s easy for one click of the wrong button to lead to bookkeeping nightmares. While this won’t actually leave you out of pocket, it will still appear on your paperwork as missing money. Make sure it doesn’t happen by opting for more modern payments points such as Square Terminal.

These allow staff to enter any transaction amount and alter it before payment. With these systems, you’ll never have a heart attack when looking at your daily transactions again.

Not keeping inventory properly

It may even be that your team isn’t keeping your inventory correctly. Again, this doesn’t lose you any physical money, but it means that things won’t add up on paper. That’s because you’ll have fewer items logged than the amount you should. Again, this mistake mainly comes down to you. If you don’t train staff on how to record stock, for example, you can’t be surprised if they don’t do it. Instead, take things back to basics with your training here. Then, keep on top of those stock reports to make sure no one else is cutting corners. As soon as you do this, your books will be well-balanced once more.